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Data Protection Notice

Data Protection Notice / Privacy Policy

1. An overview of data protection

General
The following gives a simple overview of what happens to your personal information when you visit our website. Personal information is any data with which you could be personally identified. Detailed information on the subject of data protection can be found in our privacy policy found below.
Data collection on our website

Who is responsible for the data collection on this website?
The data collected on this website are processed by the website operator. The operator's contact details can be found in the website's required legal notice.

What do we use your data for?
Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze how visitors use the site.

What rights do you have regarding your data?
You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected, blocked, or deleted. You can contact us at any time using the address given in the legal notice if you have further questions about the issue of privacy and data protection. You may also, of course, file a complaint with the competent regulatory authorities.

Analytics and third-party tools
When visiting our website, statistical analyses may be made of your surfing behavior. This happens primarily using cookies and analytics. The analysis of your surfing behavior is usually anonymous, i.e. we will not be able to identify you from this data. You can object to this analysis or prevent it by not using certain tools. Details can be found in our privacy policy under the heading "Third-party modules and analytics."
You can object to this analysis. We will inform you below about how to exercise your options in this regard.

2. General information and mandatory information

Data protection
The operators of this website take the protection of your personal data very seriously. We treat your personal data as confidential and in accordance with the statutory data protection regulations and this privacy policy.
If you use this website, various pieces of personal data will be collected. Personal information is any data with which you could be personally identified. This privacy policy explains what information we collect and what we use it for. It also explains how and for what purpose this happens.
Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.

Notice concerning the party responsible for this website
The party responsible for processing data on this website is:

deltacom Projektmanagement GmbH
Gertigstr. 59
D-22303 Hamburg

fon: +49 (0)40 – 35 72 32 - 0
fax: +49 (0)40 – 35 72 32 - 90
email: info@deltacom-hamburg.de

The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (names, email addresses, etc.).

Revocation of your consent to the processing of your data
Many data processing operations are only possible with your express consent. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.

Right to file complaints with regulatory authorities
If there has been a breach of data protection legislation, the person affected may file a complaint with the competent regulatory authorities. The competent regulatory authority for matters related to data protection legislation is the data protection officer of the German state in which our company is headquartered. A list of data protection officers and their contact details can be found at the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.

Right to data portability
You have the right to have data which we process based on your consent or in fulfillment of a contract automatically delivered to yourself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another responsible party, this will only be done to the extent technically feasible.

SSL or TLS encryption
This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser's address line when it changes from "http://" to "https://" and the lock icon is displayed in your browser's address bar.
If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.

Information, blocking, deletion
As permitted by law, you have the right to be provided at any time with information free of charge about any of your personal data that is stored as well as its origin, the recipient and the purpose for which it has been processed. You also have the right to have this data corrected, blocked or deleted. You can contact us at any time using the address given in our legal notice if you have further questions on the topic of personal data.

Opposition to promotional emails
We hereby expressly prohibit the use of contact data published in the context of website legal notice requirements with regard to sending promotional and informational materials not expressly requested. The website operator reserves the right to take specific legal action if unsolicited advertising material, such as email spam, is received.

3. Data protection officer

Statutory data protection officer
You can contact the Data Protection Officer like this:

deltacom Projektmanagement GmbH
Gertigstr. 59
D-22303 Hamburg

fon: +49 (0)40 – 35 72 32 - 0
fax: +49 (0)40 – 35 72 32 - 90
email: info@deltacom-hamburg.de

4. Data collection on our website

Cookies
Some of our web pages use cookies. Cookies do not harm your computer and do not contain any viruses. Cookies help make our website more user-friendly, efficient, and secure. Cookies are small text files that are stored on your computer and saved by your browser.
Most of the cookies we use are so-called "session cookies." They are automatically deleted after your visit. Other cookies remain in your device's memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site.
You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website.
Cookies which are necessary to allow electronic communications or to provide certain functions you wish to use (such as the shopping cart) are stored pursuant to Art. 6 paragraph 1, letter f of DSGVO. The website operator has a legitimate interest in the storage of cookies to ensure an optimized service provided free of technical errors. If other cookies (such as those used to analyze your surfing behavior) are also stored, they will be treated separately in this privacy policy.

Server log files
The website provider automatically collects and stores information that your browser automatically transmits to us in "server log files". These are:

Browser type and browser version
Operating system used
Referrer URL
Host name of the accessing computer
Time of the server request
IP address

These data will not be combined with data from other sources.

The basis for data processing is Art. 6 (1) (b) DSGVO, which allows the processing of data to fulfill a contract or for measures preliminary to a contract.

Contact form
Should you send us questions via the contact form, we will collect the data entered on the form, including the contact details you provide, to answer your question and any follow-up questions. We do not share this information without your permission.
We will, therefore, process any data you enter onto the contact form only with your consent per Art. 6 (1)(a) DSGVO. You may revoke your consent at any time. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.
We will retain the data you provide on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains (e.g. after fulfilling your request). Any mandatory statutory provisions, especially those regarding mandatory data retention periods, remain unaffected by this provision.

5. Newsletter

Newsletter data
If you would like to receive our newsletter, we require a valid email address as well as information that allows us to verify that you are the owner of the specified email address and that you agree to receive this newsletter. No additional data is collected or is only collected on a voluntary basis. We only use this data to send the requested information and do not pass it on to third parties.
We will, therefore, process any data you enter onto the contact form only with your consent per Art. 6 (1) (a) DSGVO. You can revoke consent to the storage of your data and email address as well as their use for sending the newsletter at any time, e.g. through the "unsubscribe" link in the newsletter. The data processed before we receive your request may still be legally processed.
The data provided when registering for the newsletter will be used to distribute the newsletter until you cancel your subscription when said data will be deleted. Data we have stored for other purposes (e.g. email addresses for the members area) remain unaffected.

6. Plugins and tools

YouTube
Our website uses plugins from YouTube, which is operated by Google. The operator of the pages is YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA.
If you visit one of our pages featuring a YouTube plugin, a connection to the YouTube servers is established. Here the YouTube server is informed about which of our pages you have visited.
If you're logged in to your YouTube account, YouTube allows you to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.
YouTube is used to help make our website appealing. This constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO.
Further information about handling user data, can be found in the data protection declaration of YouTube under https://www.google.de/intl/de/policies/privacy.

7. Tradeshow-, Congress- and Conference registration

A. Privacy at a glance

General information
The following information provides a simple overview of what happens to your personal data submitted to us as part of the congress registration. Personal information is that kind of data that personally identifies you. deltacom Projektmanagement GmbH reserves the right to adjust the privacy policy in the event of changes in the law. Detailed information on the subject of data protection can be found in our privacy policy listed under this text. deltacom Projektmanagement GmbH takes the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the legal data protection regulations. Various personal data are collected during registration, when booking sponsorship and exhibition packages or when ordering newsletters.

B. General information and mandatory information

Note to the responsible party
The collection and use of your personal data is carried out by us as the party responsible or on behalf of a customer. Contact details of the person in charge can be found in the following imprint:

deltacom Projektmanagement GmbH
Gertigstr. 59
D-22303 Hamburg
Represented by:
Managing Director:
Heiko Heiden

Contact:
fon: +49 (0)40 – 35 72 32 - 0
fax: +49 (0)40 – 35 72 32 - 90
email: info@deltacom-hamburg.de

Register:
Registration in the commercial register.
Register court: Hamburg
Registration number: HRB 124786
Sales tax identification number according to §27 a sales tax law: DE 183488913

Responsible body is the natural or legal person who, alone or together with others, decides on the purposes and means of processing personal data (e.g. names, e-mail addresses, etc.).

Data Protection Officer
You can contact the Data Protection Officer like this:
deltacom Projektmanagement GmbH
Gertigstr. 59
D-22303 Hamburg

fon: +49 (0)40 – 35 72 32 - 0
fax: +49 (0)40 – 35 72 32 - 90
email: info@deltacom-hamburg.de

Duty to provide information when collecting personal data from the data subject:
In the following, we comply with the information requirements that we are subject to when collecting personal data. This includes the nature, purpose, scope of processing activities and the individual legal bases used.

Registration for our congress / booking a sponsoring or exhibition package:
The data entered during registration will only be used for the purpose of organizing the respective trade fair / respective congress for which you have registered. The mandatory information requested during registration must be given in full. Otherwise the registration for the event is not possible.
For more information about the congress or follow-up events of the person in charge, we use the e-mail address provided at the registration to inform in this way.
The processing of the data entered during registration is based on one of the following principles, such as your consent, to safeguard the legitimate interests of the person responsible, to fulfill a contract, to carry out pre-contractual measures and to fulfill a legal obligation stipulated by the legislator. A more detailed description of the individual legal bases can be found in the following table:

How do we collect your data?
Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form.
Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you enter our website.
What do we use your personal information for and on what legal basis do we do this?
Below is a list of the purposes for which we collect your personal information. In addition, we inform you about the scope of the data as well as the corresponding legal basis:

Purpose of processing:	Type of data / explanations of purpose / legal basis:
Registration for the event and / or other congress-related events such as courses, industry symposia, supporting program etc.	Type of personal data: Name, first name, contact details such as postal address, telephone number, E-mail address, etc. Purpose: Binding conclusion of contract in the context of registration or fulfillment of pre-contractual measures. Registration without the required data is not possible. Legal basis: Article 6 (1) (b) of the GDPR
Sponsorship and exhibition management	Type of personal data: Name, contact details, company data, function etc. Type of personal data: Binding contract conclusion about a sponsoring service or the stand reservation Legal basis: Article 6 (1) (b) of the GDPR
Hotel booking	Type of personal data: Name, contact details, address data, credit card details if necessary etc. Purpose: Binding contract in the context of hotel room booking or fulfillment of pre-contractual measures. A hotel room reservation is not possible without the required data Legal basis: Article 6 (1) (b) of the GDPR
Marketing for follow-up events of the responsible party	Type of personal data: Name, first name, contact details including the e-mail address Purpose: Congress marketing, information about follow-up events of the responsible person Legal basis: Article 6 (1) (f) of the GDPR Please note the information on the right of withdrawal.
Marketing for related exhibitions, conventions and other events of deltacom Projektmanagement GmbH or for those that deltacom Projektmanagement GmbH carries out on behalf of third parties	Type of Personal Data: Name, first name, contact details including the e-mail address Purpose: Informing existing customers about other exhibitions, congresses and congress formats as well as those who have given their consent Legal basis: Art. 6 (1) (a), GDPR
Statistical data	Type of personal data: Anonymized participant data for the creation of congress statistics Purpose: Further development of event formats Legal basis: Article 6 (1) (f) of the GDPR
Fulfillment of legal storage obligations	Type of personal data: Name, first name, contact details, registration data and payment details etc. Purpose: Fulfillment of legal retention obligations vis-à-vis the legislator Legal basis: Article 6 (1) (c) of the GDPR

Safeguarding legitimate interest:
If we process your personal data in the context of the legitimate interests of the person responsible, we do so after careful consideration.

Revocation of your consent to data processing:
Many data processing operations are only possible with your express consent or are based on legitimate interests of the person responsible. You may revoke your consent or processing of your personal data at any time on grounds of legitimate interests. For this, send an informal message by e-mail to deltacom Projektmanagement GmbH: info@deltacom-hamburg.de. In the event that we process the data by order, we forward contradictions to the party responsible. The legality of the data processing carried out until the revocation remains unaffected by the revocation.

Disclosure of data to third parties:
Should it be necessary within the framework of the congress organization to pass on data to third parties, we reserve the right to do so. In this case, third parties are, for example, hotels or other vicarious agents such as pressmen, shipping service providers, payment providers, etc. Your data will only be forwarded if this is necessary for the transaction. Only the data necessary for this step will be forwarded. Only transaction-relevant data records will be passed on. Should subcontracting relationships be concluded with service providers, these will be obliged by separate order processing agreements to comply with all applicable data protection regulations and will be reviewed in detail.

What rights do you have regarding your data?
At any time you have the right to obtain information about the origin, recipient and purpose of your stored personal data. You also have a right to request the rectification, blocking or deletion of this data, as well as the right to process your data for rejoinder. For further information on data protection, please contact deltacom Projektmanagement GmbH as the processor or the party responsible at any time at the following address. Furthermore, you have a right of appeal to the competent supervisory authority.

Right of information:
Affected parties have the right at any time to be informed whether and for what purpose the person responsible processes personal data. If the person responsible is working with personal data of the affected person, he informs him, which personal data is used, informs about the origin of the data and the purpose for which they are processed. Further information obligations of the person responsible at the request of the data subject arise from Article 15 of the EU GDPR.

Right to erasure:
Affected persons have the right to demand the deletion of their data from the responsible person. If one of the reasons under Art. 17 EU GDPR exists, the responsible person is obliged to delete personal data of the person concerned without delay.

Right to restriction of processing:
Affected parties have the right at any time to demand the restriction of the processing of their personal data. Reasons which justify a right of restriction of the processing of personal data arise from Art. 18 EU-GDPR.

Right of appeal to the competent supervisory authority:
In the case of violations of data protection law, the affected person has the right of appeal to the competent supervisory authority. The competent supervisory authority for data protection issues is the state data protection officer of the federal state in which our company is based. A list of the data protection officers as well as their contact data can be taken from the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.

Right to data portability:
You have the right to receive data that we process on the basis of your consent or in fulfillment of a contract, in itself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another person in charge, this will only be done to the extent technically feasible.

Deletion of data as well as the storage duration:
Personal data will be stored by us as long as necessary to fulfill the stated purpose. In addition, lawmakers may require us to store data or records relating to our records. The data will be irrevocably deleted after expiry of the deadlines set by law.
If the processing is based on legitimate interest of the person responsible, the data will be deleted as soon as there is no legitimate interest or the objection has been filed for further processing.
If the processing is carried out for the purpose of fulfilling the contract, the data will be kept by us until the purpose of the contract has been fulfilled and the contract has been completed. This does not affect any limitation periods which generally amount to three years.